Contracting With AHA

Thank you for your interest in doing business with the Housing Authority of the City of Alameda(AHA). AHA and its affiliates are constantly posting business opportunities (Request for Proposals, Request for Quotes, Invitations for Bids) from qualified, licensed, and insured consultants or companies, which can demonstrate their qualifications, past performance, and interest in AHA’s work.

Prospective vendors and current vendors can routinely check this webpage to review active AHA business opportunities on a variety of projects including Capital Improvement Projects, maintenance services, material suppliers, security, financial auditing, video production, and many more.

AHA welcomes submissions (to AHA Business Opportunities)from a diverse range of companies including small and medium-sized businesses, minority, women, disabled, and/or veteran owned businesses. AHA seeks to promote diversity, equity, and inclusion amongst our vendor base to better reflect and serve our diverse community. So,we highly encourage all types of companies to apply to AHA’s Business Opportunities.

Current AHA Business Opportunities

RFP- Relocation Services

Deadline: September 28, 2023

Release Date: August 21, 2023

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Questions Due: September 08, 2023

The Housing Authority of the City of Alameda (AHA) is requesting proposals from relocation services consultants. AHA is seeking an experienced and engaging consultant to serve as Relocation Specialist and/or Move Coordinator to assist AHA and Property Managers of a Senior Apartment Complex and additional properties within the AHA property portfolio. The qualified consultant(s) will assist in providing necessary and required relocation assistance to impacted tenants and households.

Proposals must be submitted via e-mail to rmehta@alamedahsg.org and a backup to  sprevette@alamedahsg.org with the subject line “RFP No. AS08-21-2023”. AHA encourages proposals from Minority and Women Business Enterprises.

Questions in regard to the RFP must be submitted in writing to Radha Mehta, at rmehta@alamedahsg.org by Friday, September 8, 2023 at 4:00PM. Responses to questions submitted will be posted here within three business days.

All proposals submitted in response to this solicitation must conform to all of the requirements and specifications outlined within the RFP in its entirety. If you have any questions regarding this process or would like additional information or if you have difficulties downloading the RFP from the AHA website, please contact Radha Mehta, Management Analyst, at rmehta@alamedahsg.org or (510)747-4318.

Request for Bids – HVAC Services

Deadline: September 28, 2023

Release Date: September 19, 2023

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The Housing Authority of the City of Alameda (AHA) is requesting bids for monthly preventative maintenance related to HVAC systems.  Bids will be accepted by email until 4:00 p.m., September 28, 2023. Bidders are responsible for ensuring that quotes are received on time. AHA does not afford a bidder an opportunity for re-submission of their bid. Quotes received after the due date and time will be rejected without consideration. Quotes may also be submitted via email to Radha Mehta at rmehta@alamedahsg.org.

Request for Proposals – Guardrail and Stair Handrail Renovation Work

Deadline: September 29, 2023

Release Date: August 28, 2023

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Questions Due: September 15, 2023

The AHA is soliciting and accepting proposals from qualified, licensed, and insured consultants or companies, demonstrating their qualifications, past performance and interest for this work. The term “Proposer” used herein shall mean proposers, partnerships, corporations, associations, or professional organizations.

The Contact for this RFP is Joseph Nagel, Construction Project Manager, at 510-747-4340, or jnagel@alamedahsg.org

Date of Bid Walk: September 12, 2023, at 1 PM, At 1901 3rd Street, Alameda Ca, 94501. Please RSVP with Joseph Nagel, Construction Project Manager via Email at jnagel@alamedahsg.org, no later than September 11th 4PM.

Deadline for Submitting Questions: September 15, 2023, At 4 PM. All questions must be submitted via email to Joseph Nagel, Construction Project Manager, via Email at jnagel@alamedahsg.org, with copy to Sarah Raskin, Housing Development Specialist, at sraskin@alamedahsg.org.  Responses to questions will be posted to this announcement page within 3 business days of the deadline.

Deadline for Submitting Proposals: September 29, 2023, at 4PM. All proposals must be submitted electronically by the due date to Joseph Nagel, Construction Project Manager, at jnagel@alamedahsg.org, with copy to Sarah Raskin, Housing Development Specialist, at sraskin@alamedahsg.org. Subject line must contain [PMRFP08282023 – company name].

Request For Proposals – China Clipper Apartments Electrical Upgrade Renovation Work

Deadline: October 16, 2023

Release Date: September 12, 2023

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Questions Due: October 02, 2023

The AHA is soliciting and accepting proposals from qualified, licensed, and insured consultants or companies, demonstrating their qualifications, past performance and interest for this work. The term “Proposer” used herein shall mean proposers, partnerships, corporations, associations, or professional organizations.

The Contact for this RFP is Joseph Nagel, Construction Project Manager, at jnagel@alamedahsg.org 

Date of Mandatory Bid Walk: September 26, 2023, at 1 PM , At China Clipper Apartments, 460 Buena Vista Ave., Alameda Ca, 94501. Please RSVP with Joseph Nagel, Construction Project Manager via Email at jnagel@alamedahsg.org, no later than September 25th by 4PM.

Deadline for Submitting Questions: October 2, 2023, At 4 PM. All questions must be submitted via email to Joseph Nagel, Construction Project Manager via Email at jnagel@alamedahsg.org, with copy to Sarah Raskin, Housing Development Specialist, at sraskin@alamedahsg.org.  Responses to questions will be posted to this announcement page within 3 business days of the deadline.

Deadline for Submitting Proposals: October 16, 2023, at 4PM. All proposals must be submitted electronically by the due date to Joseph Nagel, Construction Project Manager at jnagel@alamedahsg.org, with copy to Sarah Raskin, Housing Development Specialist, at sraskin@alamedahsg.org.

RFP – PARROT GARDEN EXTERIOR BUILDING PAINT

Deadline: September 19, 2023

Release Date: August 17, 2023

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Questions Due: September 05, 2023

The AHA is soliciting and accepting proposals from qualified, licensed, and insured consultants or companies, demonstrating their qualifications, past performance and interest for this work. The term “Proposer” used herein shall mean proposers, partnerships, corporations, associations, or professional organizations.

The Contact for this RFP is Joseph Nagel, Construction Project Manager, at jnagel@alamedahsg.org

Date of Mandatory Bid Walk: August 29, 2023, at 1:00 PM (Noon), at Parrott Gardens, 1850 St. Charles Street, Alameda Ca, 94501. Please RSVP with Joseph Nagel, Construction Project Manager via Email at jnagel@alamedahsg.org, no later than August 28th 4PM.

Deadline for Submitting Questions: September 5, 2023, At 4 PM. All questions must be submitted via email to Joseph Nagel, Construction Project Manager via Email at jnagel@alamedahsg.org, with copy to Sarah Raskin, Housing Development Specialist, at sraskin@alamedahsg.org. Responses to questions will be posted to this announcement page within 3 business days of the deadline.

Deadline for Submitting Proposals: September 19, 2023, at 4PM. All proposals must be submitted electronically by the due date to Joseph Nagel, Construction Project Manager at jnagel@alamedahsg.org, with copy to Sarah Raskin, Housing Development Specialist, at sraskin@alamedahsg.org. Subject line must include [PMRFP08172023_submitters name].

RFP – Eagle Village Siding Repairs and/or Building Paint

Deadline: September 08, 2023

Release Date: August 07, 2023

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Questions Due: August 25, 2023

Request for Information (RFI) Published August 31, 2023.

The AHA is soliciting and accepting proposals from qualified, licensed, and insured consultants or companies, demonstrating their qualifications, past performance and interest for this work. The term “Proposer” used herein shall mean proposers, partnerships, corporations, associations, or professional organizations.

The Contact for this RFP is Joseph Nagel, Construction Project Manager, at jnagel@alamedahsg.org 

Date of Bid Walk: August 17, 2023, at 1:30 PM (Noon), At Eagle Village, 737 Eagle Avenue, Alameda Ca, 94501. Please RSVP with Joseph Nagel, Construction Project Manager via Email at jnagel@alamedahsg.org, no later than August 16th 4PM.

Deadline for Submitting Questions: August 25, 2023, At 4 PM. All questions must be submitted via email to Joseph Nagel, Construction Project Manager via Email at jnagel@alamedahsg.org, with copy to Sarah Raskin, Housing Development Specialist, at sraskin@alamedahsg.org.  Responses to questions will be posted to this announcement page within 3 business days of the deadline.

Deadline for Submitting Proposals: September 8, 2023, at 4PM. All proposals must be submitted electronically by the due date to Joseph Nagel, Construction Project Manager at jnagel@alamedahsg.org, with copy to Sarah Raskin, Housing Development Specialist, at sraskin@alamedahsg.org.

RFP – Parrott Village Siding Repairs and/or Building Paint

Deadline: September 08, 2023

Release Date: August 07, 2023

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Questions Due: August 25, 2023

Requests for Information (RFI) published 8/31/2023.

The AHA is soliciting and accepting proposals from qualified, licensed, and insured consultants or companies, demonstrating their qualifications, past performance and interest for this work. The term “Proposer” used herein shall mean proposers, partnerships, corporations, associations, or professional organizations.

The Contact for this RFP is Joseph Nagel, Construction Project Manager, at jnagel@alamedahsg.org 

Date of Bid Walk: August 17, 2023, at 12 PM (Noon), At Parrott Village, 1877 St. Charles Ave., Alameda Ca, 94501. Please RSVP with Joseph Nagel, Construction Project Manager via Email at jnagel@alamedahsg.org, no later than August 16th 4PM.

Deadline for Submitting Questions: August 25, 2023, At 4 PM. All questions must be submitted via email to Joseph Nagel, Construction Project Manager via Email at jnagel@alamedahsg.org, with copy to Sarah Raskin, Housing Development Specialist, at sraskin@alamedahsg.org.  Responses to questions will be posted to this announcement page within 3 business days of the deadline.

Deadline for Submitting Proposals: September 8, 2023, at 4PM. All proposals must be submitted electronically by the due date to Joseph Nagel, Construction Project Manager at jnagel@alamedahsg.org, with copy to Sarah Raskin, Housing Development Specialist, at sraskin@alamedahsg.org.

RFP – Temporary Agency Support Services

Deadline: September 01, 2023

Release Date: July 18, 2023

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Questions Due: August 02, 2023

Published July 18 , 2023

The Housing Authority of the City of Alameda (AHA) is requesting proposals (RFP) from qualified firms to provide temporary agency staffing support services necessary for the operation of the agency, especially those with a Section 8 program. Proposals must be submitted via e-mail to hr@alamedahsg.org, cc: asouthern@alamedahsg.org with the subject line “RFP AS 07-18-2023”.

The AHA will accept proposals through 4:00 pm (PST), September 1, 2023.

This RFP may be viewed and downloaded from the AHA’s website at: https://www.alamedahsg.org/contracting-with-aha/. All proposals submitted in response to this solicitation must conform to all of the requirements and specifications outlined within the RFP in its entirety. If you have any questions regarding this process or would like additional information or if you have difficulties downloading the RFP from the AHA website, please contact Alicia Southern, HR Manager at asouthern@alamedahsg.org.

RFP- Strategic Planning

Deadline: August 25, 2023

Release Date: July 14, 2023

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Questions Due: July 27, 2023

The Housing Authority of the City of Alameda (AHA) is requesting proposals from strategic planning consultants. AHA is seeking an experienced and engaging consultant to facilitate the creation of a strategic plan. The qualified consultant will need to provide essential elements to design, develop, and implement a multi-faceted process for developing a five year strategic plan.

Proposals must be submitted via e-mail to rmehta@alamedahsg.org and a backup to  sprevette@alamedahsg.org with the subject line “RFP No. AS07-14-2023”. AHA encourages proposals from Minority and Women Business Enterprises.

Questions in regard to the RFP must be submitted in writing to Radha Mehta, at rmehta@alamedahsg.org by Thursday, July 27, 2023 at 4:00PM. Responses to questions submitted will be posted here within three business days.

All proposals submitted in response to this solicitation must conform to all of the requirements and specifications outlined within the RFP in its entirety. If you have any questions regarding this process or would like additional information or if you have difficulties downloading the RFP from the AHA website, please contact Radha Mehta, Management Analyst, at rmehta@alamedahsg.org or (510)747-4318.

RFP – Legal Services

Deadline: August 03, 2023

Release Date: June 21, 2023

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Questions Due: July 10, 2023

Published June 21, 2023

Housing Authority of the City of Alameda (AHA) is requesting proposals from qualified legal firms to provide services in human resources legal matters. AHA is looking for firm(s) with experience in the following areas of legal services: public sector legal matters involving labor/employee relations, benefits, investigations, and other employment-related issues; administrative hearing law requirements for employment; general areas of employment law; employment as it relates to federal contracts; and public agency employment procedures and law. AHA intends to award a contract to a qualified attorney(s) or firm(s) to provide day-to-day HR-related legal services necessary for the operation of the agency.

Proposals must be submitted via e-mail, by August 3, 2023, to hr@alamedahsg.org  and a backup to  asouthern@alamedahsg.org with the subject line “RFP AS 06-21-2023”. The AHA encourages proposals from Minority and Women Business Enterprises.

Questions in regard to the RFP must be submitted in writing to Alicia Southern, at asouthern@alamedahsg.org, cc: hr@alamedahsg.org, by Monday, July 10, 2023 at 4:00PM. Responses to questions submitted will be posted here within three business days.

All proposals submitted in response to this solicitation must conform to all of the requirements and specifications outlined within the RFP in its entirety. If you have any questions regarding this process or would like additional information or if you have difficulties downloading the RFP from the AHA website, please contact Alicia Southern, HR Manager, at asouthern@alamedahsg.org or (510)747-4351.

RFP- Legal Services

Deadline: May 26, 2023

Release Date: April 03, 2023

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Questions Due: April 21, 2023

The Housing Authority of the City of Alameda (AHA) is requesting proposals from qualified legal firms to provide services in all legal matters. AHA is looking for firm(s) with experience in the following areas of legal services: housing development and management; real property laws and codes, and federal subsidy programs (i.e. public housing and voucher programs- mainly the Housing Choice and Project-Based vouchers). AHA intends to award a contract to a qualified attorney(s) or firm(s) to provide day-to-day legal services necessary for the operation of the agency.

Proposals must be submitted via e-mail to rmehta@alamedahsg.org and a backup to  sprevette@alamedahsg.org with the subject line “RFP No. AS04-03-2023”. The AHA encourages proposals from Minority and Women Business Enterprises.

Questions in regard to the RFP must be submitted in writing to Radha Mehta, at rmehta@alamedahsg.org by Friday, April 21, 2023 at 4:00PM. Responses to questions submitted will be posted here within three business days.

All proposals submitted in response to this solicitation must conform to all of the requirements and specifications outlined within the RFP in its entirety. If you have any questions regarding this process or would like additional information or if you have difficulties downloading the RFP from the AHA website, please contact Radha Mehta, Management Analyst, at rmehta@alamedahsg.org or (510)747-4318.

 

Request for Bids for Prevailing Wage Labor Compliance Monitoring Services

Deadline: May 25, 2023

Release Date: May 11, 2023

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AHA and its affiliates are seeking bids to monitor projects and improvements on property that are subject to federal, state, and local prevailing wage and workforce requirements. AHA and its affiliates are seeking bids from qualified firm(s) for prevailing wage labor compliance monitor services. AHA and its affiliates are seeking to execute an agreement for each entity.

Priority consideration will be given to those submissions that meet the desired qualifications and are submitted by 4:00 pm on May 25, 2023. Additional submissions from qualified bidders will be accepted after the priority submission deadline and prioritized based on date received until May 31, 2023.  A list of qualified consultants will be created from this solicitation for the current and multiple upcoming projects. AHA and its affiliates have immediate needs for consultants and will be reviewing the initial submissions immediately following the priority deadline. Execution of the contract(s) and project initiation is expected no sooner than June 2023. For more information about AHA and upcoming projects visit www.alamedahsg.org.

Please return all requested attachments to Tony Weng at Tweng@alamedahsg.org and CC Joseph Nagel at Jnagel@alamedahsg.org  . Questions should be directed to Tony Weng.

RFP- Technology Consulting Services

Deadline: March 31, 2023

Release Date: February 13, 2023

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Questions Due: March 03, 2023

The Housing Authority of the City of Alameda (AHA) is requesting proposals (RFP) from qualified firms to provide Technology Consulting Services.  Proposals must be submitted via e-mail to rmehta@alamedahsg.org and a backup to sprevette@alamedahsg.org with the subject line “RFP No. AS02-13-2023”.  The AHA encourages proposals from Minority and Women Business Enterprises.

Questions in regard to the RFP must be submitted in writing to Radha Mehta, at rmehta@alamedahsg.org by Friday, March 3, 2023 at 4:00PM. Responses to questions submitted will be posted here within three business days.

Please see Addendum # 1- AHA will accept proposals through 4:00PM, March 31, 2023.

All proposals submitted in response to this solicitation must conform to all of the requirements and specifications outlined within the RFP in its entirety. If you have any questions regarding this process or would like additional information or if you have difficulties downloading the RFP from the AHA website, please contact Radha Mehta, Management Analyst, at rmehta@alamedahsg.org or (510)747-4318.

RFQ – Architectural Services

Deadline: March 09, 2023

Release Date: September 21, 2022

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Notice of Intent to Award Contract:

Per the Request for Qualifications for Architectural Services, RFQ 09192022 Scope #1, 701 Atlantic Ave. Office and Maintenance Garage Conversion, published September 19, 2022, the Housing Authority of City of Alameda (AHA) intends to enter into contract negotiations with the following top-ranked proposer: Garavaglia Architecture.

Per the Request for Qualifications for Architectural Services, RFQ 09192022 Scope #2, 1628 Webster Street Hotel Conversion, published September 19, 2022, the Housing Authority of City of Alameda (AHA) intends to enter into contract negotiations with the following top-ranked proposer: Garavaglia Architecture.

Protests must be submitted in writing and received by AHA within three (3) days of issuance of the notice, March 9, 2023. The protest must state the basis for the objection and include sufficient detail to evaluate the merits of the protest. Protests must be emailed to Vanessa Cooper at vcooper@alamedahsg.org. Failure to lodge a written protest in accordance with these procedures will constitute the Respondent’s waiver of any legal right to challenge the protest in a court of law.

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RFQ Published September 2022 and closed November 2022

The AHA is soliciting and accepting proposals from qualified, licensed, and insured consultants or companies, demonstrating their qualifications, past performance and interest for this work, to create a pool of one or more qualified consultants. Experience working with affordable housing funding sources and requirements is preferred. The term “Proposer” used herein shall mean proposers, partnerships, corporations, associations, or professional organizations.

There will be an optional bid walk Friday, October 7th, 2022 at 1:00PM. RSVP for the walk should be made to Joseph Nagel, Construction Project Manager, at jnagel@alamedahsg.org by October 6th, 2022 4:00PM.

Questions in regard to the RFQ must be submitted in writing to Joseph Nagel, Construction Project Manager, at jnagel@alamedahsg.org by Friday, October 21, 2022 at 4:00PM. Responses to questions submitted will be posted here within three business days.

Proposal submissions are due by Monday, November 14th, 2022 at 4:00PM to Joseph Nagel, Construction Project Manager, at jnagel@alamedahsg.org with a copy to Sylvia Martinez, Director of Housing Development, at smartinez@alamedahsg.org.

Request for Bids for Affordable Housing Consultants

Deadline: February 28, 2023

Release Date: February 22, 2023

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Questions Due: March 31, 2023

Request for bids for Affordable Housing Consultants

AHA and its affiliates are seeking bids from qualified housing development and asset
management consultants. Priority consideration will be given to those submissions that meet
the desired qualifications and are submitted by 3:00 pm on February 28, 2023. Additional
submissions from qualified bidders will be accepted after the priority submission deadline and
prioritized based on date received until March 31, 2023.

A list of qualified consultants will be created from this solicitation for the current and multiple upcoming projects. AHA and its
affiliates have immediate needs for consultants and will be reviewing the initial submissions immediately following the priority deadline. Execution of the contract(s) and project initiation is expected in early March 2023. For more information about AHA and upcoming projects visit www.alamedahsg.org.

Please return this form via email with all attachments to Jocelyn Layte
jlayte@alamedahsg.org and cc Sylvia Martinez – smartinez@alamedahsg.org . Questions
should be directed to Sylvia Martinez – smartinez@alamedahsg.org.

RFP – PHA Diversity, Equity, and Inclusion (DEI) Consulting Services

Deadline: October 14, 2022

Release Date: August 22, 2022

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The Housing Authority of the City of Alameda (AHA) is requesting proposals (RFP) from qualified firms to provide PHA Diversity, Equity, and Inclusion (DEI) Consulting Services.  Proposals must be submitted via e-mail to sprevette@alamedahsg.org and a backup to gkats@alamedahsg.org with the subject line “RFP No. PHADEI09012022”.  The AHA encourages proposals from Minority and Women Business Enterprises.

The AHA will accept proposals through 4:00 pm, October 14, 2022.

All proposals submitted in response to this solicitation must conform to all of the requirements and specifications outlined within the RFP in its entirety. If you have any questions regarding this process or would like additional information or if you have difficulties downloading the RFP from the AHA website, please contact Sean Prevette, Administrative Manager, at sprevette@alamedahsg.org or (510)747-4305.

RFP – Employee Benefits Program

Deadline: October 06, 2022

Release Date: August 22, 2022

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Questions Due: September 19, 2022

The Housing Authority of the City of Alameda (AHA) is requesting proposals (RFP) from qualified firms to provide consulting advice on employee benefit plan issues and assist the Executive Director and the Human Resources Department in obtaining and evaluating competitive bids from various providers for all coverage with the exception of health insurance and 457/Roth plans. Proposals must be submitted via e-mail to asouthern@alamedahsg.org, cc: hr@alamedahsg.org with the subject line “Benefits0822”.  The AHA will accept proposals through 4:00 pm (PST), October 6, 2022.

All questions must be submitted via email to Alicia Southern, at asouthern@alamedahsg.org, cc: hr@alamedahsg.org  by September 19, 2022 at 4:00 pm (PST).

All proposals submitted in response to this solicitation must conform to all of the requirements and specifications outlined within the RFP in its entirety. If you have difficulties downloading the RFP from the AHA website, please contact Alicia Southern, Human Resources Manager, at asouthern@alamedahsg.org or (510)747-4351.

RFQ – Third Party Property Management

Deadline: September 19, 2022

Release Date: August 22, 2022

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The Housing Authority of the City of Alameda (AHA) is requesting qualifications (RFQ) from qualified firms to provide Property Management Services for our entire portfolio. Proposals must be submitted via e-mail to Jack Geary jack.geary@outlook.com with the subject line “RFQ No. PMPP080182022”.  The AHA encourages proposals from Minority and Women Business Enterprises.

The AHA will accept proposals through 5:00 pm, September 19, 2022.

All proposals submitted in response to this solicitation must conform to all of the requirements and specifications outlined within the RFQ in its entirety. If you have any questions regarding this process or would like additional information or if you have difficulties downloading the RFQ from the AHA website, please contact Jack Geary jack.geary@outlook.com.

Please direct your questions related to any of the business opportunities listed above to the specific AHA Staff member listed in the documentation.

Do you want to be notified of future AHA Business Opportunities?

Annual Vendor Newsletter

To keep current AHA vendors informed on updates to business practices and other valuable information, AHA distributes an annual vendor newsletter in the fourth quarter of every year. To review the 2022 vendor newsletter, please click here.

Confidentiality Agreement

All current vendors are required to complete the confidentiality agreement, if the vendor has any AHA Personally Identifiable Information (PII) or other confidential information. To complete, the confidentiality agreement, please click here.

Conflict of Interest

All vendors and potential vendors are required to have a Conflict-of-Interest form on file with AHA. This form must be updated annually. Please complete the online Conflict-of-Interest form which can be found here. For more information, please contact Sean Prevette at sprevette@alamedahsg.org or (510) 747-4305.

Insurance Requirements

Insurance Requirements

All vendors are required to have current insurance certificates on file with AHA before completing any contracted work. Updated certificates must be provided to the assigned AHA project manager before the certificate expiration date. For more information, please contact Sean Prevette at sprevette@alamedahsg.org or (510) 747-4305.

Electronic Funds Transfer

Existing and new AHA vendors must sign-up for payments via Electronic Funds Transfer. Vendors must complete and submit this electronic funds transfer ECH form. Additionally, to request access to AHA’s VendorCafe web platform, please reach out to AHA’s finance team at accountspayable@alamedahsg.org