Landlord Resources

Please review the landlord resources below which provide valuable information related to rental payments, inspections, maintenance, and noticing.

The most valuable resource for any AHA landlord is the Landlord portal which is an online account where landlords can complete administrative tasks and review other important information.

Once registered the following activities can be done via the landlord portal:

  • View AHA Details
  • Create landlord profile
  • Enter rental unit information
  • Find the AHA Housing Specialist of tenants
  • Upload Documents
  • View status of rental unit inspections
  • Track accounting of the financial ledger
  • Receive status notifications on unit holds and abatements
  • Setup automatic payments (via EFT) to direct deposit AHA payments

The Landlord portal can be accessed via the button below:

If you have not registered for the landlord portal please contact Iyana Barnes:

Iyana Barnes

AHA Housing Specialist III

To register for monthly trainings on the landlord portal please contact Joshua Altieri:

Joshua Altieri

Community Relations Manager

How do I list my unit as an available rental for Housing Choice Voucher Participants?

Please fill out Details Regarding the Unit and Property and submit this form to the Housing Authority of the City of Alameda receptionist at 701 Atlantic Avenue:

Available rental(s) will be listed in our main lobby and on our website at the Available Rentals page.

Lease Agreement

In most cases, an initial 12-month lease must be used. Landlords sign a lease agreement with the tenant and a Housing Assistance Payment (HAP) contract for payment by the Housing Authority.

Rent Increases

Annual rent increases are allowed, if the new proposed rent is consistent with similar sized unassisted units with similar HCV program. Units are exempt from the rent portion of the Alameda rent control program (www.alamedarentprogram.org) amenities in the same neighborhood. AHA will research comparable units in the area to confirm rent reasonableness of any owner requested rent increases. For more information, please refer to AHA’s Administrative Plan.

HCV program units are exempt from the rent portion of Alameda Rent Program.

Inspections

A subsidized unit must pass the Housing Quality Standards inspection. AHA must inspect the unit prior to any tenant moving in and then regularly after that. AHA Inspectors look for health or safety concerns plus any potential hazards. The inspector may alert the landlord to issues which could prevent costly expenses in the future. For more information, please refer to AHA’s Administrative plan.

How to contact Inspectors (Outsource IT)?

All inspection requests are handled by the inspections team which can be reached at:

How to call for a special inspection?

Inspections are regularly scheduled for every unit at least once every three years, but more frequently for many units. Both the landlord and/or tenant can request a special inspection for issues that occur between routinely scheduled inspections.

To request a special inspection, please contact Outsource IT:

The Violence Against Women Act

WHAT IS VAWA?

Initially passed in 1994, the Violence Against Women Reauthorization Act (VAWA) created the first U.S. federal legislation acknowledging domestic violence and sexual assault as crimes and provided federal resources to encourage community-coordinated responses to combating violence. The Housing Choice Voucher and HOME programs must be operated allowing for the protections of VAWA.

AHA Landlord Appreciation Events

AHA is grateful for the willingness of our landlords to participate in our program. AHA hosts a Landlord Appreciation event once a year and all current landlords, plus potential landlords are invited.

Complaints

AHA responds to complaints and concerns raised by landlords and residents. Some issues can be addressed quickly, while others may be more complicated and take longer to resolve. In some cases, it requires the cooperation of the landlord, neighbors, the assisted resident, and the Housing Authority to resolve the problems that arise. While the Housing Authority is not a party to the lease, per the HAP Contract, copies of all lease violation notices must be given to the Housing Authority at the same time as the tenant.

While the AHA does not normally directly interfere with tenant/landlord issues, per the agreement that AHA has with its participants, serious and/or repeated violations of the lease may result in the family losing assistance. Many times, when that is explained to families, the behavior requiring a violation notice is corrected. A valuable resource for landlords is the Ombudsman Program.

Please click on the button below to find out more about the Ombudsman program:

Important AHA Landlord Forms

Property Owners and Landlords currently participating in AHA’s Housing Choice Voucher Program can utilize all the documents in this section. The best way to submit forms is through the Landlord Portal; otherwise, original completed forms must be turned in to the Housing Programs Department by mail, hand-delivery, or fax to:

Mail or drop off to:

701 Atlantic Avenue, Alameda, CA 94501 (There is a 24 hour drop box to the left of our front door)

Iyana Barnes

AHA Housing Specialist III

TEL: (510) 747-4322

FAX: (510) 666-6755

EMAIL: ibarnes@alamedahsg.org

For more information, please also feel free to review AHA’s Frequently Asked Questions section.